This policy is relevant to all members of the First Nations University of Canada community. It ensures continued leadership and order at the University when the President is absent and unavailable to perform his or her presidential duties and obligations.
The policy outlines how the authorities and duties of the President of the First Nations University of Canada are to be delegated when he or she must be absent from campus for extended periods of time.
Short-term absence: The President is away from the University (e.g., ill or on vacation) and unavailable to perform his or her duties for one month or less
Long-term absence: The President is away from the University (e.g., ill or on vacation) and unavailable to perform his or her duties for more than a month
The Chair of the Board must be notified when the President is or will be absent from the University and unable to perform his or her presidential duties during the absence.
When the President is or will be absent from the University and unavailable to perform his or her presidential duties for five consecutive working days up to one month, the President’s executive assistant will notify the Chair of the Board.
Presidential duties and authorities will be delegated to a University senior administrator depending on availability and workload in the following order:
If the above listed senior administrators are all absent from the University at the same time as the President, the Board Chair will appoint an acting President.
Senior administrators will receive no additional compensation when they assume the authorities and duties of the President.
Correspondence and other documentation intended for the President will be delivered to the President’s office and then forwarded to the senior administrator or acting President, as required.
The senior administrator or acting President will:
If the President is or will be absent and unavailable for more than a month, the Board will appoint an acting President and determine:
The President’s executive assistant will keep a record of email messages on the matter of the President’s absence.
Failure to comply with this policy could hinder the University’s ability to make timely decisions and conduct business. It could also result in a person without the proper authority binding the University to commitments that do not align with it vision, mission, and strategic plan.
If a person uses an authority they do not have, the University will take disciplinary action, which could include termination of employment.