This policy applies to all members of the First Nations University of Canada Board of Governors and all members of committees established by the Board.
This policy establishes rules of ethics and professional conduct for members of the Board and Board committees.In conflict of interest situations, it will be used in conjunction with the First Nations University of Canada Act (Parts VII and VIII in particular) and the University’s Related Party Transactions Policy.
The First Nations University of Canada promotes the highest standards of integrity and transparency and expects members of its Board of Governors to exercise good faith and avoid participating in any activity of the Board where they have real or perceived conflict of interest.
A person related by blood, adoption, marriage, or common-law marriage to the Board member
A person with whom the Board member has an intimate personal relationship; it may also include an individual with whom the Board member has had such a relationship
Any situation where a Board member has a personal interest (direct or indirect) that could influence his or her decisions and/or impair his or her ability to represent and act in the best interests of the University
A conflict of interest exists if it is possible the Board member’s decision could be influenced or if a reasonable person could think the Board member’s decision could be influenced
The personal, private, or financial interest of a University member or a closely associated person
All Board members, employees, and students of the University, whether full-time, reduced, or part-time, and any other person acting on behalf of or at the request of the University
A benefit derived by a close friend, family member, business associate, or a corporation or partnership in which the Board member hasaninterest
A benefit that advances or protects the Board member’s interests; it may not be measurable in money
Information the University is under an obligation to keep confidential and Board members have access to only because of their membership on the Board
Unless authorized by the Board of the First Nations University of Canada or by a person the Board designates, Board members may not:
Board members must disclose conflicts of interest or potential conflicts of interest as soon as they become aware of them. If a matter is over before a Board member becomes aware he or she had a conflict of interest, the Board member must still disclose the conflict.
Board members may disclose a conflict of interest to the Board in writing or at a Board meeting (where the Secretary to the Board will document the disclosure in the minutes of the meeting). Board members must also:
If a Board member is uncertain if he or she has a conflict of interest, the Board or a person the Board designates will make that decision.
Board members must have authorization from the Board or from a person the Board designates:
Board members may not take personal advantage of an opportunity available to the University unless:
Board members may not use their position with the University to solicit any University stakeholder or member for a personal business or the business of a close friend, family member, business associate,or a corporation or partnership in which they have an interest. (This duty does not prevent Board members from doing business with other people connected with the University.)
Board members may use University information for University purposes only — not for personal benefit.
Board members must protect University information from improper disclosure and must report to the Board or to a person the Board designates, any incident of abuse of University information.
Board members may divulge University information only if:
If there is any doubt about whether the University information may be released, Board members must ask for advice from the Board or from a person the Board designates.
Board members may accept a gift given to them as a result of their involvement with the University only if:
Unless authorized by the Board or a person the Board designates, Board members may not use University property to make a gift, charitable donation,or political contribution to anyone on behalf of the University.
Annually, members of the Board will complete the following forms:
Failure to disclose a potential or existing conflict of interest or commitment or to comply with this policy may result in dismissal from the Board.