The First Nations University of Canada Library welcomes the donation of books, including those that may be designated as rare, periodicals, and other formats that will enhance or extend the Library’s existing collections. These types of materials are referred to as gifts-in-kind. Such items are assessed for inclusion in the collections according to criteria similar to those governing the acquisition of new materials for the libraries (Regina, Saskatoon, and Prince Albert campuses).
The acceptance of gifts-in-kind to the Library is guided by the following principles:
As per the First Nations University of Canada’s Fundraising and Gift Acceptance Policy, independent appraisals are required for gifts-in-kind. Appraisal costs are the responsibility of the donor. Additional information about the University’s Fundraising and Gift Acceptance Policy is at https://www.fnuniv.ca/about-us/policies/
The Library is not able to accept every offer of donated materials because of space limitations and the costs associated with processing of materials. The following materials will ordinarily not be considered for donation:
The First Nations University of Canada Library regretfully cannot accept gifts of an archival nature due to space and staffing limitations. We respectfully recommend contacting the University of Regina Archives or Saskatchewan Archives Board regarding gifts of archival materials.
All gift offers intended for the Library collection should be referred to the Librarian (Regina campus) or designate.
Each donation is assessed by the Librarian (Regina campus) or designate, possibly in consultation with an FNUniv faculty member, to ascertain whether it would make a valuable addition, in whole, or in part, to current holdings, and if there are special preservation needs to be considered.
The Librarian (Regina campus) or designate will discuss the extent and conditions of the donation with a potential donor. After the initial discussion, if the donation is deemed to be of value to the libraries (Regina, Saskatoon, and Prince Albert campuses), the Librarian (Regina campus) or designate will make arrangements to receive the gift.
In the case of a large collection, the Library may choose to examine the materials in situ if the collection is deemed to be of potential value.
In general, donors must deliver their gifts to the Library (Regina, Saskatoon, and Prince Albert campus) at their own expense.
The donor must sign a copy of the Donation of Library Materials Form at the time a gift is handed over to the Library. It will be retained by the Library. The Donation of Library Materials Form must be used to indicate a request for a tax receipt.
It is the responsibility of the donor to provide a detailed inventory of donated materials to ensure the accuracy of the gift acceptance, or in the event of a subsequent monetary appraisal. The Library cannot prepare lists of donations for or on behalf of donors.
Where the Library does not accept a gift, the Librarian (Regina campus) or designate cannot undertake to find alternate placement for gift materials.
All gifts from a known donor will be acknowledged by a form letter or personal letter from the Librarian (Regina campus) or designate, depending on the circumstances and as appropriate.
Noncompliance with this policy may result in the Library appearing to be reckless in the maintenance of its collections, and/or facing criticism from the university community. Noncompliance may also result in a deterioration of the library’s vibrancy, relevance, and usability.