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Fundraising and Gift Acceptance

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Category:
Governance
Audience:
University Community Members
Last Revised:
July 29, 2020
Owner:
President
Approved By:
Board of Governors
Contact:
Secretary to the Board(306) 790-5950 ext. 2100

Introduction

The purpose of this policy is to set out the provisions that govern fundraising and gift acceptance activities at the First Nations University of Canada. This policy applies to University Community Members and to all fundraising and gift acceptance activities at the University.

This policy does not apply to sponsorships or to non-philanthropic grants and contributions.

The Fundraising and Gift Acceptance Policy and Procedures guidelines have been established to ensure:

  • Informed decisions are made on the acceptance of gifts
  • Gifts are handled in accordance with federal and provincial laws and regulations
  • Efficient administrative, legal, and accounting practices are followed
  • Accurate reporting of all gifts and sponsorships to the University
  • Consistent, ethical, and equitable relations with all donors and sponsors

Definitions

University Community Member: includes all employees and registered students of the University; any person holding a University appointment whether or not that person is an employee; post doctoral fellows; members of the Board of Governors, and groups affiliated with the University ( e.g. Alumni Association).

Fundraising: is any activity that includes a solicitation of present or future donations of cash or gifts in kind, whether the solicitation is explicit or implied.

Gift: means a voluntary and gratuitous transfer of cash or property given to the University without benefit or any expectation of return or compensation on the part of the donor or to anyone designated by the donor pursuant to Canada Revenue Agency (CRA) guidelines. For accounting and administrative purposes, gifts are classified into two main categories: Unrestricted and Restricted.

Charitable Receipt: an official receipt issued by the University in the name of the donor to be claimed for income tax purposes. In this regard, the University strictly follows the rules and guidelines established by Canada Revenue Agency which provide that for an official receipt to be issued no right, privilege, material benefit or advantage may accrue to the donor or to any person designated by the donor.

Unrestricted Gifts: a gift for which the donor has not clearly indicated designation as to the method or purpose of expenditure is deemed an unrestricted gift. This term may also be applied to gifts received for general support of the University.

Restricted Gifts: Restricted Gifts are donations for which donors have given specific directions on how the gifts are to be used. Restricted Gifts must be reviewed and approved in advance by the President or his/her designate.

Endowments: An Endowment is a fund in which the capital is preserved and annual expenditures are restricted to all, or a portion of the income from investment.

Bequests: The act of giving or leaving personal property by a will.

Gifts of Residual Interest: A residual interest gift is an arrangement under which property is deeded to the university, but the donor retains use of the property for their lifetime or a term of years.

Reinsured Gift Annuity: A gift annuity is an arrangement whereby a donor transfers assets to the University pursuant to an agreement authorizing the university to purchase a commercially prescribed annuity that will pay a stipulated amount to the donor and/or other annuitant.

Policy

he University is a registered charity under the Canada Customs and Revenue Agency (CCRA) that engages in fundraising activities and welcomes gifts from individuals, corporations, foundations, associations, and other donors to support its mandate, vision, mission and values. The Charitable Registration Number is 11914 0192 RR0001.

Governance of Fundraising and Gift Acceptance Activities

Fundraising and gift acceptance activities shall be informed by the University’s strategic and operational planning and carried out in accordance with professional fundraising codes of ethics, and with sensitivity and respect for donors.

The University’s fundraising and gift acceptance activities shall be coordinated in a manner that serves the best interest of the University and supports the Universities priorities to the fullest extent possible.

  1. Appropriate discussion and consultation will occur internally prior to approaching or making commitments to donors. Pre-approval of some gifts will be required as set out in the associated procedures.
  2. The University values its donors and will endeavor to protect donors from multiple approaches for gifts by University Community Members.
  3. It is unacceptable for an employee, volunteer, allied professional or other person representing the University to use undue persuasion or pressure in securing any gift.
  4. The University has an ethical responsibility to every donor. All staff, volunteers, professional representatives, and alumni association acting on behalf of the University will conduct themselves in accordance with accepted professional standards to accuracy, truth, and integrity. The professional standards and code of behaviours set out by the Association of Fundraising Professionals (AFP) and the Canadian Association of Gift Planners (CAGP) will serve as the ethical guidelines when raising funds for the University.

Gifts may be made to the University in various forms, including but not limited to:

  1. cash or cash equivalent (currency, cheques, credit cards, electronic funds transfers, payroll deductions)
  2. publicly traded securities or shares in mutual funds
  3. bequests
  4. life insurance policies
  5. gifts-in-kind (non-cash gifts such as equipment, artwork, book collections, and other assets)
  6. charitable remainder trusts
  7. real estate
  8. gifts of residual interest
  9. Reinsured Gift Annuities
  10. Personal Property
  11. Shares in Privately-Owned Companies or Business Interests

The University does not provide any legal, accounting, tax or financial advice to donors with respect to gifts.

The University will not act as executor of a donor’s estate or as trustee of a living trust.

The University will honour a request for a gift to be used for a specific purpose provided that the purpose is consistent with the University’s mandate, vision, mission and values and this policy.

  1. if changed circumstances should at some future point make it impractical to use the Gift for its designated purpose, then the University may at its discretion change the terms of the Gift or in the case of a gift-in-kind dispose or sell the Gift. The University will attempt to adhere as closely as possible to the donor’s original intent.
  2. Unrestricted Gifts may be allocated by the President to support institutional priorities.

Where required in the associated procedures, written Gift agreements will be created between the donor and the University.

To assist in recovering the costs associated with fundraising, the University may charge a levy against certain Gifts subject to due diligence reporting on levy amounts to the Board of Governors.

The University may refund a Gift if the conditions stated in the Process are met.

The University is grateful for all Gifts offered, but will not accept Gifts that are unlawful or result in an abridgement of its academic freedom, autonomy, or integrity, and reserves the right to decline a Gift for any reason in its sole discretion, including but not limited to:

  1. the Gift could reasonably compromise the University’s public image or reputation;
  2. the Gift will be difficult or costly to administer;
  3. the Gift exposes the University to unacceptable risk;
  4. the donor applies unacceptable restrictions or donations on the Gift;
  5. the Gift conflicts with University policy;
  6. the Gift has benefits that are directed to a specific individual or individuals;
  7. the Gift jeopardizes the tax-exempt status of the University;
  8. the Gift in any way violates federal and provincial laws or regulations;
  9. the Gift is determined to be something other than a charitable gift.

Acceptance of a Gift is not final until it is approved by the requisite University approval authority.

Gifts of Shares in Privately owned Companies & Other Business Interests

These Gifts may be accepted by the University, provided the University assumes no liability in receiving such gifts.

Power to Vary Clause

Donors who designate a gift to a specific purpose must be advised of the right of the University to vary the gift designation in certain circumstances. A Power to Vary Clause must be included in all gift designation agreements.

Gifts of Securities

The securities of publicly traded companies that are acceptable by the university are those that are registered for trade at a securities exchange in Canada or the US. These also include mutual funds and some retirement plans.

Role and Responsibilities

  • The President is the final approval authority for the University’s fundraising activities and priorities. The President may delegate the responsibility for fundraising activities and priorities.
  • The Board of Governors is the final approval authority for gifts in excess of $250,000.
  • The President is the final approval authority for gifts up to and including $250,000.
  • The approval authorities listed in this policy and associated procedures are in addition to and do not substitute for the approval requirements in the following policies: a) Charitable Donations – Artwork) Scholarships, Bursaries, and Prizes) Research Chairs
  • The President is responsible for reporting annually to the Board of Governors on fundraising activities, priorities, and gift acceptance.
  • The Senior Communications Officer is responsible for the coordination of all fundraising and gift acceptance activities for the University
  • The Director of Finance is responsible for the administration of all fundraising and gift acceptance activities for the University.
  • The Board of Governors has the final decision to decline a Gift.

Donor Recognition

Public recognition by the University for Gifts will be accorded based on the level of the Gift and will be designed taking the donor’s wishes into account.

When a donor wishes to remain anonymous, the University will ensure that such wishes are respected.

Management of Donor Information and Confidentiality

The University will respect all donor requests for anonymity to the extent legally possible.

The University shall collect, use, maintain, store, disclose and dispose of donor information in accordance with the University’s Freedom of Information and Protection of Privacy and Records Retention and Management policies and procedures.

Consequences for Noncompliance

Failure to comply with this policy may result in:

  • Loss of registered charity status
  • Loss of donor/financial support
  • Loss of reputational integrity

Related Information

Appendix A

Gifts up to and including $250,000

Type Final Approval Authority Additional Review Required Legal Review Required Gift Agreement Required
Real-estate President Finance Dept. Yes Yes
Private Shares or Complex Share Transactions President Finance Dept. Yes Yes
Equipment for Faculty/Unit President Plant, Property & Maintenance Dept. As needed Gift-in-kind donation form
All Gifts for Faculty/Unit Operations President Vice President Academic Yes Yes
All Gifts for Research President Vice President Academic Yes Yes
Other Tangible Personal Property President Finance Dept. As needed Gift-in-kind donation form
Planned Gifts President Finance Dept. As needed Yes
New Student Awards President Scholarship Committee As needed Yes
New Named Facilities and Physical Assets President Board of Directors Yes Yes
FNUniv Art Collection Gift-in-kind President Art Committee Art donation form
Library Gifts-in-kind President Librarian Library donation form
All other gifts President As required As needed Yes

Gifts in excess of $250,000

Type Final Approval Authority Additional Review Required Legal Review Required Gift Agreement Required
Real-estate Board of Governors Finance Dept. Yes Yes
Private Shares or Complex Share Transactions Board of Governors Finance Dept. Yes Yes
Equipment for Faculty/Unit Board of Governors Plant, Property & Maintenance Dept As needed Gift-in-kind donations form
All Gifts for Faculty/Unit Operations Board of Governors Vice President Academic Yes Yes
All Gifts for Research Board of Governors Vice President Academic Yes Yes
All Gifts for Centre Operations Board of Governors President Yes Yes
Other Tangible Personal Property Board of Governors Finance Dept As needed Gift-in-kind donations form
Planned Gifts Board of Governors Finance Dept As needed Yes
New Student Awards Board of Governors Scholarship Committee As needed Yes
New Named Facilities and Physical Assets Board of Governors President Yes Yes
FNUniv Art Collection Gift-in-kind Board of Governors Art Committee Yes Art donation form
Library Gifts-in-kind Board of Governors Librarian Yes Library donations form
All other gifts Board of Governors As required Yes Yes
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